Recruiting Data Conversion & Migration

What does data migration encompass?

Data migration involves ‘mapping’ your old system’s data to the new PCRecruiter system, associating old data fields with their new locations and requirements. Once a satisfactory mapping is achieved, the entire data set is converted to the new PCRecruiter format.

Is it expensive?

A full service, comprehensive data migration carries some expense. Many competing vendors of recruitment solutions offer “free conversions” but, of course, nothing is ever free. Either the conversion offered is not full-service, or the vendor is making up the costs in some other aspect of the transaction (typically with higher monthly fees).

The quality and completeness of a data migration can have a large effect on end-user satisfaction and ROI. It’s an area that should be carefully explored with potential vendors before making a decision, and it’s one area where differences in vendor effort and skill can’t fully offset the need for effort and focus from the customer side.

Don’t let the allure of a “free data conversion” or promises that “no effort is needed” distract you from obtaining the results that you really need and the kind of data conversion quality Main Sequence is known for in the professional recruitment space.

Main Sequence sales consultants and conversion analysts can scope your actual data conversion needs and offer a quote appropriate for your situation.

Can I do it myself?

For customers seeking more basic data loading, the PCRecruiter Generic Import Utility offers a useful array of mapping features, including custom fields and modeling of one-to-many relationships (such as names connected to organizations) and cleanup tools (such as joining first and last names) that work well for do-it- yourself migration of basic name/organization contact data. Sometimes this step can be a guided part of your initial implementation.

Those same utilities are valuable ongoing features for customers who wish to load data from time to time for various business purposes- including evolved multi-database functionality allowing move/copy operations as needed. Continuous data loading / modification is considered an integration, but these utilities may play a role in that use case as well.

The Conversion Process

Main Sequence’s full service, comprehensive data migration is a craft job that requires a lot of communication and custom work. Below is an outline of the general process and timeline for a successful data conversion:

Weeks 1 – 4

At the start of the process, the training and data consultants from Main Sequence will speak with the customer to discuss goals, responsibilities, and and timelines for the process.
A pre-conversion training will be done, covering the basics of data organization in PCRecruiter, familiarizing the customer enough to make decisions about where their migrated data would be best placed in the new system.
A series of online meetings between the client and the data consultant will be held to work on a data map, sometimes relying on templates from previous conversions with the same source format. A current copy of the customer’s data is provided, and a first pass conversion will be handled within 20 days.

Weeks 4 – 8

After the first pass is completed, the conversion consultant will review the data and make corrections to the data map. They will also set another meeting with the customer to review the first pass and get added feedback before the second pass.
The second pass is run, taking into account any changes made to the data map. This phase can take up to two weeks, depending on the availability of the conversion consultant working on the project.
After the conversion consultant has verified and is satisfied with the new pass, they will present the second pass to the customer. During this phase, ‘edge cases’ and complex areas of mapping such as interviews and placements will be reviewed thoroughly. Any new examples are added to the data map for a third pass.
At this point, the customer will be given access to a read-only view of their converted data so that they can review and give feedback. Additional corrections and data passes continue until the customer is satisfied with the database.

Weeks 8 – 12

Another training session is arranged so that the customer can go through the mapping, confirming that everything is in order for the final pass. The trainer explains how to review the final data map and helps the customer find the data in their database.
When the customer signs off on the final data map, the conversion consultant sends a data acceptance letter that is replied to by the customer, confirming that they are satisfied with the mapping. The customer and consultant set a finalization date, typically over a weekend to minimize downtime.
The customer provides a copy of their data for the finalization by the Friday morning of the finalization weekend, and the database is typically ready for use on Monday (although Tuesday is usually quoted to cover any unexpected issues that arise).
At this point, the trainer and client have set up a day/time for their first user-training session, typically on the completion day of the conversion. At this point, the conversion process is complete and the the client will continue working with their trainer to set up configuration and customization of the database and users.

Can PCRecruiter handle my data format?

Main Sequence’s in-house data conversion team has dozens of standard maps from all major vendors of recruiting systems. Our team has migrated data from recruitment and applicant tracking systems like:

1Staff 365 Front Office
1stSelect
Act Sage
ACT!
AD-Men
Adapt
Ai4JOBS
AkkenCloud
Alchemus
Alpha Hire
Alt Recruit
AmazingHiring
Appcast
Applicant Extra
Applicant Smartware
Applied
Apptrino
Apricot
Arithon
ARTIFICE
Arya
Ascendify
Ascentis
ATLAS by Workland
Atomic Hire
ATS OnDemand
Avature
Avionte
BambooHR
Beamery
Bevov
Big Biller
BizRun
BlackDog
Bond
Bond Adapt
eEmpACT
Brainhunter
TalentFlow
Breezy HR
BrightMove
BroadBean
Bullhorn
Jobscience
CakeHR
CaliberRecruit
CandidateZip
CareerJSM
CATS
Cats One
CBIZ
CEIPAL TalentHire
Chameleon-i
CleverConnect
CleverStaff
Click-Recruit
Clockwork Recruiting
Cluen
Coats
Collage
Comeet
Crelate Talent
Crosstalent
cube19
CVViZ
Cyber Recruiter
Deskflow Enterprise
Ditto Hire
E-Staff
eBoss Recruitment Software
Eightfold
employAstar
Entelo
Enterprise Infinity
EnterpriseRecruit
Eploy
erecruit
evolve
Exelare
FastTrack
Fetcher
FileFinder Anywhere
Filemaker
FloRecruit
GoHire
Goldmine
Good Egg
Gopher by BlackDog
Gr8 People
Grayscale
Greenhouse
GreenTreeSystems
happierHire
Happo
HCM4all Solution
Hello Talent
Herefish
HireAbility.com
Hirebridge
HireConcepts
Hired
HireDesk
HireTouch
HireTrak
Hiretual
HRpuls
HRS
HRServices
Humanic
HumanSourcing
Hunter HRMS
IBM Kenexa
iCIMS
iCIMS Recruit
Ideal
In-recruiting
Influence Recruitment Software
instaTalent
Invenias
iqxSolution
iSmartRecruit
iStaff
itris
JazzHR
Jibe
JOB+
JobAdder
JobDiva
JobScore
Jobsoid
JobTender24
JOBTOOL.software
Jobvite
Just Recruit
Klimb.io
Kortivity
Kronos
Lever
Litework
LiveHire
LocalJobNetwork
Loxo
Lynx
Manatal
mathilda
Mercury xRM
MicroJSystems
Mighty Recruiter
Mindscope
Monster’s Hiring Tools
mploy
MyRecruitment+
NextRecruiter
Nicoka ATS
Occupop
Oleeo
Olivia
Oorwin
OTYS Recruiting Technology
P.i. Prime
PageUp Recruitment Management
PcHunter by MicroJSystems
People-Trak
PeopleCapital
PeopleFluent Recruitment
Peoplexs
Pereless Systems
Perform Zone
Personic / EZaccess
Pinpoint
Pocket Recruiter
PositionManager
Postings.com
PowerHunt
QJumpers
Questek
QuezX
Rakuna Recruit
RDB Pronet
RECRU
RECRUiiT
Recruit CRM
Recruit Wizard
RecruitBPM
Recruiterbox
Recruiterflow
RecruiterPM
Recruitive
RecruitmentWorx
RecruitOnline
Recruitsoft
Recruitsos
RecruitTrack
Recrur
Resumate
Résuméfox
ResumeWare
Rezoomo
Saba TalentLink
Safari
Scout Talent:Recruit
SDMS V
SeekEasy RMS
SeekOut
Shine
Shortlyster
SilkRoad Recruiting
SimpleSolutions
Simplicant
Simplifly
Skillate
SmartRecruiters
SmartSearch
SmashFly
SocialHire
StaffingSoft
StaffSoft
Startwork
Sugar Market
SumTotal Talent
Swift Shift
Symphony Talent
Talemetry
TalentAtlas
Talenthub
TalentLyft
Talentnow RecruitX
TalentRecruit
talentReef
Talentry
TalentSoft
Taleo
Talexio
Talsuite
Tamago-DB
Target Recruit
Teamglide
Teamtailor
TimeSaved
TimeTonic
ToBu
tool4staffing
TrackerRMS
Traitify
Transformify
Traxstar
Trilogy
TriNet Hire
Tris
Turazo
TurboRecruit
Unicorn
untapt intelligence
Vacancy Filler
VCG
Vizirecruiter
Voyager Infinity
Vultus
WinSearch
WizeHire
Workable
Workday HCM
Workflow
WorkforceLogic
Workpop
Yello
Zeel
Zoho